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My meetings

Talk to the college counselor

Counselor availability this week

My counseling meetings

My shared progress

My project group

My requests

Scheduled meetings

My weekly availability

Past reports

Messages from your department

Counseling reports · students you referred

Reference requests

Approved requests directed to you. When you accept, a draft letter is generated on your letterhead — download it, edit, and finish.

Only people in the directory can be added. New to the institution? Add them under Staff & roles first.

Tutors

A Head of Department can assign assistants and exams officers. Only a super administrator can appoint a Head.

Department role-holders

Everyone attached to your department. Tap ✏ to edit a person's title, rank and details.

Two kinds of file are accepted: a plain roster following the template, or the department's Students' Ranking (position in class) sheet — the academic year and semester are read from its title and the level from the file name (e.g. EE_4_IDL.xlsx). Students not yet in the cohort are added into the right year; existing students get their CWA and rank updated. You confirm everything before it is saved.

Tip: to add a single student, use the “Add a student manually” option on the Students page.

Students

Meeting reports from tutors

Read each tutor's meeting reports right here — no download needed.

Downloadable summaries

Generate a report and download it as a Word document or PDF.

After uploading results you'll be asked whether to update the ranking. If you skip it, use this button anytime to recompute CWAs (each student keeps their latest-term CWA) and re-rank the classes.

Review each request and its transcript, then approve to release it to the selected lecturers, or reject with a reason.

Counseling reports · your department

Reports the College Counselor has shared for students in your department.

Student progress shared with you

Updates students chose to share with their tutor and the Head of Department.

Student meeting requests

Students who asked to meet you directly. Accept, or decline with a short reason (e.g. refer them to their academic tutor first).

Performance trends & anomalies

Semester-on-semester CWA across every uploaded results period. Because CWA is cumulative, thresholds are scaled by year — a ~5-point drop in Year 1 and a ~3-point drop in Year 2 are treated as equally serious. Only students who tripped a rule are listed.

The report consolidates every department in your scope, one section each.

Your account

Staff directory

Current role-holders

Backups

Save a timestamped copy of the registry and every department's spreadsheets to a Drive folder. Backups older than 14 days are pruned automatically.

Daily automation

Installs a single daily task (06:00) that sends appointment reminders, delivers tutor email summaries, runs the backup, and clears expired sessions. Run once after deploying (and again if you re-authorize scopes).

Bookable slots let students reserve a time within the coming week; walk-in slots are drop-in.

Your weekly availability

Counseling reports

Open a student (Referrals or Students tab) and choose Write a report. Reports appear here and reach the student, their tutor and their HoD.

All referrals

All counselling reports

Message a counsellor